Bid 3651 Vehicle Filters

The Northeast Alabama Purchasing Association (NEAPA) is issuing a sealed‑bid solicitation (Bid #3651) for the supply of a broad range of vehicle filters—oil, air, fuel, transmission, hydraulic and related parts—for auto and heavy‑truck fleets of multiple municipal entities in Etowah County, Alabama. The contract is for one year with optional two‑year extensions, and the award will go to the lowest responsive and responsible bidder who can meet the specified quantities, provide warranties, and handle stock‑swap logistics (removing existing Baldwin filters, crediting the city, and installing the new brand). Bidders must submit sealed envelopes by 2:00 PM on 9/29/2026 to the City of Gadsden Clerk’s Office; a 5 % bid bond is required for bids over $10,000. • Scope: Supply, deliver, and install automotive and heavy‑truck filters (oil, air, fuel, transmission, hydraulic) for multiple city and county agencies. • Quantity: Estimated annual usage listed in the bid sheet (dozens to hundreds of each filter type). • Contract length: 1 year, renewable up to two additional 1‑year periods. • Award criteria: Lowest total price that meets specifications, with compliance, warranty, and delivery requirements. • Bid bond: 5 % of total bid if > $10,000; alternatives accepted. • Delivery: All shipping costs included; vendor responsible for removing old stock and crediting the city. • Submission: Sealed bid, signed, on NEAPA‑provided form; deadline 9/29/2026 2:00 PM. • Contact for questions: Tiffany Russell, NEAPA Coordinator ([email protected]).