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City of Asheville·North Carolina

Request for Proposals for Service Request Management System

Closes 4/14/2026$500k – $2MRequest for Proposal
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Description

• Public‑facing portal with mobile‑responsive design, geolocation, photo/video attachments, and multi‑channel notifications (email/SMS). • Internal staff dashboard with role‑based access, workflow automation, real‑time dashboards, and collaboration tools. • API‑first architecture for integration with Cityworks, GIS, finance, parking and other municipal applications; must meet SOC 2 security, encryption, and U.S. data residency requirements. • Mandatory WCAG 2.1 AA accessibility; optional multilingual support. • Vendor must provide implementation plan, data migration from existing “Asheville App”, training, dedicated support, and a SLA guaranteeing high availability.

Attached files

Contact

Scott Barnwell(Project Manager)

[email protected]

Key dates

Opened
3/16/2026
Questions due
3/24/2026
Pre-bid meeting
3/23/2026
Closes
4/14/2026
Duration
1 year

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541511
Solicitation №
298-FY26-ITS-AvlAppSRM

Budget estimate

$500,000 – $2,000,000

No budget is disclosed. Based on similar municipal SaaS contracts for service request platforms, the City can expect to pay a subscription/license fee plus implementation services. A reasonable ballpark for a one‑year term (including licensing, configuration, data migration, training, and support) is roughly $500,000 to $2,000,000, with the upper end covering extensive integration and higher user volumes. Renewals would likely be in the same range, adjusted for scope changes.

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