Request for Proposals: Central Services Cost Allocation Plan

The City of Gastonia is requesting quotes (RFQ) for a Central Services Cost Allocation Plan. The plan aims to identify overhead costs for various city enterprise funds, including Water/Sewer, Electric, Solid Waste, Stormwater, and Transit. The selected consultant will prepare a cost allocation plan, provide draft and final versions, and conduct at least one on-site visit to discuss methodologies and results with city management. Key details: 1. **Proposal submission**: Proposals must be submitted electronically by November 7, 2025, to Johnathan Rosales at [email protected]. 2. **Proposal requirements**: Proposals should include: * Approach and procedures for developing the cost allocation plan * Firm's experience, knowledge, and training in cost allocation plans * Description of key staff members and their roles * Fee schedule and any additional expenses * Assurance that timelines will be met 3. **Timeline**: * Issue RFQ: October 13, 2025 * Written questions due: October 22, 2025 * Responses from City due: October 28, 2025 * Proposals due: November 7, 2025 * Proposal evaluation completed: November 17, 2025 * Contract negotiations begin: December 1, 2025 * Contract executed: December 15, 2025 4. **Contract term**: The initial contract term will be from the contract execution date through June 30, 2026, with the option for a contract extension through June 30, 2028. 5. **City's rights**: The City reserves the right to accept or reject any proposal, waive minor defects or informalities, and negotiate with multiple responders simultaneously. Responders should carefully review the RFQ document and submit their proposals electronically by the deadline. The City will evaluate proposals based on the requirements outlined in the RFQ, and the selected consultant will be required to execute a written agreement with the City.