INFORMAL RFB Vote by Mail Applications

This informal request for bid (RFB) was issued by the Cuyahoga County Board of Elections to obtain a mail‑house service for processing Vote‑by‑Mail (VBM) applications for the 2021 election cycle. The scope required daily receipt of voter data files, duplicate removal, variable‑data printing, barcode addition, folding, insertion into envelopes, sorting by ZIP code, same‑day delivery to USPS, and handling of foreign postage. The solicitation asked vendors to submit unit rates for a volume of roughly 73,000 applications and associated postage. The award was made on July 8 2021, with a total awarded amount of $10,901.01, but the winning vendor’s identity is not disclosed in the documents. Key points include: • Daily same‑day mail‑piece processing for a three‑month VBM period (July 12 – Oct 29 2021). • Requirement to return unused envelopes after Nov 2 2021. • No fixed‑price amount provided; pricing is per‑unit and to be supplied by the vendor. • The contract is an informal procurement (INFORMAL RFB) conducted through the Cuyahoga County Supplier Portal.