BOE 2026 Vote By Mail Applications

The Cuyahoga County Board of Elections issued an informal Request for Bids (RFB) for the printing, assembly, and mailing of 215,000 Vote‑by‑Mail application packets for the 2026 primary and general elections. The vendor must be located within Cuyahoga County, receive pre‑printed #9 and #10 envelopes from the Board, add variable voter data to each application, insert a color‑coded insert, assemble the packet, and deliver it to the USPS Business Mail Entry Unit on the same day the daily request file (≥ 500 requests) is received. Invoicing is monthly, based on actual quantities processed, and the contract runs from early June through late October 2026, with a possible extension to the end of the calendar year. • Scope: high‑volume variable‑data printing, color insert production, packet assembly, and same‑day bulk mailing. • Requirements: vendor must reside in Cuyahoga County, have capacity to process ≥ 500 requests per day, and comply with the Board’s unbiased‑business‑conduct clause. • Financials: rates are submitted per unit on a bid form; no total contract value is disclosed, but payments are made monthly on a net‑30 basis.