Board Meeting & Agenda Management Software - Cooperative Purchasing Contract

Lexington County School District One awarded a cooperative‑purchasing, SaaS‑based Board Meeting & Agenda Management Software contract to Diligent Corporation. The five‑year contract (April 1 2025 – March 31 2030) provides a cloud‑hosted platform for creating, publishing, and managing board agendas, minutes, video streaming, voting, and public transparency, with robust security, 24/7 support, and training. The solicitation required a fixed‑price, one‑vendor award and allowed up to four one‑year renewal options beyond the base term. • Core functionalities: agenda creation, public publishing, video integration, voting, granular permissions, and mobile‑responsive access. • Technical requirements: SaaS delivery, U.S. data residency, encryption at rest and in transit, 99.999 % uptime, 24/7 support, and annual training. • Financial terms: Fixed‑price award of $17,000 (potential ceiling $85,000) with detailed cost breakdowns for implementation, annual fees, user licences, and optional upgrades.