BOE 2025 Vote By Mail Applications

The Cuyahoga County Board of Elections issued an informal Request for Bids (RFB) to procure the printing, assembly, and mailing of Vote‑by‑Mail (VBM) application packets for the 2025 primary and general elections. Up to 60,000 applications will be processed between early August and late October 2025, with two high‑volume “peak periods.” The scope includes: • Production of the VBM application (8.5”×11”, double‑sided, English front/Spanish back) on 20‑lb paper. • Production of color inserts (one‑sheet, different color per election) on 20‑lb colored paper. • Variable‑data printing (barcode on English side) on 60‑lb offset stock and subsequent packet assembly (letter‑fold, enclosure in #9 return envelope, sealing in #10 window envelope). • Same‑day delivery of completed packets to the USPS Business Mail Entry Unit in Cleveland. The vendor must be located within Cuyahoga County to receive pre‑printed envelopes, return any unused envelopes after 10/31/2025, and submit monthly invoices via a supplemental invoice form. Payment is based on per‑million unit rates entered by the vendor for three line items (applications, inserts, sorting/printing/assembly) and calculated on actual quantities processed. No fixed contract ceiling is disclosed.