SOLE SOURCE PROCUREMENT - Atrium Card Production/Point-of-Sale/Door Access Systems

Longwood University awarded a sole‑source contract to Atrium for a comprehensive campus card‑management solution that includes card production, point‑of‑sale, and door‑access capabilities, fully integrated with existing campus systems (RS2, Banner, 25 Live, Traka, RMS). The cloud‑hosted, open‑source “One Card” platform provides automated meal‑plan billing, PCI‑compliant transactions, and the ability to purchase a variety of hardware devices, promising lower total cost of ownership and reduced administrative effort. The five‑year contract is valued at $265,122.25 and was scheduled to be awarded on 1 Nov 2019. • Scope: Software platform + hardware (printers, card readers) and integration with multiple campus applications. • Value: $265,122.25 total over five years, priced as a firm‑fixed‑price lump sum. • Procurement: Sole‑source under Virginia Code § 2.2‑4303(E) due to Atrium’s unique integration capabilities.