Description
This contract awards the Cuyahoga County Board of Elections the printing, variable‑data processing, assembly, envelope production, and presorted mailing of approximately 46,000 voter confirmation notices for the 2026 election cycle. The vendor must produce double‑sided English and Spanish notice sheets on 20‑#/60‑lb bond paper, generate required proofs, print both #9 return envelopes (green ink) and #10 windowed envelopes (black ink), assemble the packets, and deliver the presorted batches to the USPS Business Mail Entry Unit in Cleveland by the specified deadline. The BOE supplies three data files (NCOA In‑County, NCOA Out‑of‑County, and Supplemental) with variable data that must be incorporated, and the vendor is responsible for correcting any errors at its own expense. The contract is a price‑only bid (RFB) with line‑item pricing and includes no disclosed monetary value in the solicitation documents.
• Scope includes printing 46 k notices, variable‑data insertion, proof generation, envelope printing, assembly, and USPS delivery.
• All work must be completed and mailed by March 24 2026; the contract is effectively a short‑term, single‑event procurement.
• Vendor bears risk for any post‑mailing errors and must retain records for five years.