Documentary Heritage Program 2026-2027

The Request for Procurement (RFP) is posted at: https://www.nysed.gov/funding-opportunities/rfp-305-documentary-heritage-program-2026-2027 Documentary Heritage Program (DHP) grants are designed to build more comprehensive and equitable documentation of New York State’s history and culture by supporting projects that identify, survey, collect, arrange, describe, and make available records that relate to groups and topics traditionally under-represented in the State’s historical record. DHP is administered by the New York State Archives, a unit of the New York State Education Department. The Documentary Heritage Program is a statewide program established in 1988 by the New York Documentary Heritage Act (Education Law, Section 140) to provide financial support and guidance to not-for-profit organizations that hold, collect, and make available New York State's historical records. In 2026-2027, a total of $92,000 is available for DHP Grants. Eligible applicants include chartered or incorporated not-for-profit organizations, archives, libraries, historical societies, museums, and other similar institutions which operate historical records programs within New York State and consortia or partnerships of such organizations. Historical service agencies, colleges, universities, professional associations, and other not-for-profit institutions or systems that provide public access to historical records are also eligible. Consortia must meet the requirements outlined in the NYSED Consortium Policy for State and Federal Discretionary Grant Programs. To be eligible to apply for a DHP Grant, applicants must have not-for-profit status under Part 501(c)(3) of the United States Internal Revenue Code unless they are a SUNY/CUNY institution specified in the RFP. Notice of Intent: Due date for submitting the Notice of Intent (NOI) to apply for a DHP Grant for the 2026-2027 grant year is May 19, 2026. NOI is recommended, not required. Send the NOI to [email protected]. Prequalification Requirement: The State of New York has implemented a statewide prequalification process to facilitate prompt contracting for not-for-profit applicants. All DHP Grant applicants are required to prequalify prior to the grant application deadline. All applicants must register in the Statewide Financial System (SFS) and complete the Vendor Prequalification process (also see Appendix 1 in the RFP). Funding Priorities: Grant funding priority is given to projects that identify, survey, collect, and make available historical records that relate to under-documented groups or subjects. Projects should address topics that are of significance to the history of New York State and which focus on the people, groups, events, or changing conditions that are under-represented in New York’s historical record. For more information and to apply online: https://www.archives.nysed.gov/grants/documentary-heritage-program-grants Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Correctional Association of NY, Brooklyn Public Library, Rochester Public Library, Millbrook Library, Syracuse University, College of Staten Island, Visual Aid for the Arts, Roger Tory Peterson Institute, SUNY Albany, Queens College, Oswego County Historical Society, Rochester General Hospital, Charlotte-Genesee Lighthouse Historical Society, New York Society for the Prevention of Cruelty to Children, Pratt Institute, Friends of Alice Austen, Teatro Experimental Yerbabruja Inc., Saint Regis Mohawk Tribe, Onondaga Historical Association, Rochester Regional Health Medical Museum & Archives, Schenectady County Historical Society, National Baseball Hall of Fame, Albany County Historical Association, Gay Alliance of the Genesee Valley Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) Total MWBE Goals: 30.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%