Invitation to Bid: Brant Lake Manufactured Home Replacement

REQUEST FOR PROPOSALS (RFP) Manufactured Home Replacement Project Issued by: North Country Rural Development (NRDC) I. INTRODUCTION North Country Rural Development (NRDC) is soliciting proposals from qualified manufactured home retailers and site work contractors to complete the replacement of a substandard manufactured home with a new, ENERGY STAR® Certified manufactured home. This project is funded through the New York State HOME Program and must comply with the NYS HOME Program Manual for Manufactured Housing Replacement, as well as all applicable HUD, state, and local requirements. NRDC is not acting as a general contractor. Proposals are welcome from: Manufactured home retailers able to provide and install HUD- and ENERGY STAR–certified homes; Site work contractors able to complete foundation/slab, utility connections, grading, and demolition work; or Teams that include both (NRDC can assist in connecting interested bidders). II. PROJECT OVERVIEW This scope of work provides a description of the required work. Contractors are responsible for confirming all field dimensions, site conditions, and detectable defects prior to bidding. Change orders will not be issued for discovery items that are not hidden defects. All work shall be performed in a “best practice” manner using materials equal to or better than those being replaced. Color selections, finishes, and similar aesthetic options shall be made by the NRDC client. Preferred Placement:The placement of this home will be on the same footprint of the current home. Total Project Cost: $__________ III. DETAILED SCOPE OF WORK A. Site Plan Contractor shall prepare and submit a detailed site plan prior to any construction or installation activity. B. Permitting Contractor is responsible for securing all necessary local and state permits for site work, foundation, septic, demolition, and utility connections. C. Site Evaluation Contractor shall perform a pre-construction site evaluation to identify subcontractors, site conditions, and necessary pricing updates. IV. MANUFACTURED HOME REQUIREMENTS Home Type:New, ENERGY STAR® Certified Manufactured Home meeting or exceeding the Manufactured Home Construction and Safety Standards (HUD Code, 24 CFR Part 3280) and ENERGY STAR Manufactured Home Program requirements per the NYS HOME Program Manual. Certification: Home must bear both the HUD certification label (red tag) and the ENERGY STAR label affixed by the manufacturer. Documentation of ENERGY STAR certification must be provided at delivery. General Specifications (Minimum): 3 bed, 2 bath single-wide - 900 sq ft. VIN and serial number(s) must be recorded prior to installation Electric, all-energy system (no fossil fuel appliances) 200-amp electrical service Single-hung, Low-E vinyl windows Vinyl sheet flooring throughout 30” frost-free refrigerator with bottom freezer 30” electric range 30–40-gallon electric water heater ENERGY STAR certified, HUD-compliant heat pump or electric furnace with central A/C Insulation to meet HUD minimum standards (R-22 floor, R-21 walls, R-30 ceiling) ⅜" exterior OSB sheathing 25-year asphalt shingles 40-lb roof snow load minimum Gutters Location for well pressure tank to be installed inside the home (if on private water) V. FOUNDATION AND INSTALLATION Foundation Type:All foundation systems shall meet HUD durability standards, New York State Building Code, and cold-climate construction best practices to prevent frost heave and ensure long-term stability. Design Standards: Foundations must comply with HUD’s Design Guide for Frost-Protected Shallow Foundations (FPSF) or be constructed to extend below the local frost line. FPSF or frost-free systems must be sealed by a licensed engineer or architect and demonstrate compliance with IRC R403.3 and HUD guidelines. Insulation & Drainage: Insulation must meet HUD-recommended R-values for cold regions, be continuous, and protected from moisture and damage. Proper drainage and grading are required to divert water away from the foundation. Manufactured/Modular Homes: Systems must comply with HUD Model Manufactured Home Installation Standards (24 CFR 3285) and the June 21 2017 Interpretive Bulletin on frost-zone foundations. Frost-free alternatives require stamped professional design and local code approval. Verification: Contractor must submit foundation design, insulation layout, and drainage plan for approval. Work is subject to inspection and must be warranted against frost heave or settlement for at least one year. Concrete Pads:Minimum 3000 psi, with pre-set anchor hubs for tie-downs. Tie-down and anchoring systems must resist uplift, overturning, and lateral movement, per manufacturer’s specs. If an alternative engineered design is used, it must be certified by a licensed professional engineer and accepted by the local code official. Proper site grading and drainage shall be ensured to prevent frost heave. VI. SITE WORK & UTILITIES Site Preparation:Perform excavation and grading as required for proper home siting, drainage, and utility placement. Backfill with clean sandy fill. Utilities:Connect home to all utilities (electric, water, septic/sewer) in compliance with local codes. Water Testing:If on a private well, perform pre-removal and post-installation bacteriological water tests. Septic System:Pump, evaluate, and replace components as needed based on site conditions. Provide an evaluation report to NRDC. VII. SKIRTING & EXTERIOR Install insulated skirting with vapor barrier and flashing protection per manufacturer’s instructions. VIII. STEPS, LANDINGS, AND RAMPS Construct self-supporting, pressure-treated front and rear entry decks, landings, stairs, or ramps as required by local code.No loads shall be transferred to the manufactured home structure. IX. GRADING & SEEDING Final grade disturbed areas, add minimum 2” topsoil, seed, and hay mulch for erosion control.Place ¾” stone around the foundation perimeter for drainage. X. DISPOSAL Contractor is responsible for complete removal and legal disposal of the existing home, additions, and debris at a licensed facility.Provide disposal receipts to NRDC. XI. FINAL APPROVAL Contractor must obtain a Certificate of Installation or local final inspection approval for the home’s setup and all site work.Post-construction radon testing shall be conducted on the lowest regularly occupied level. XII. PROPOSAL REQUIREMENTS Proposals must include: Company name, contact person, and license information Proof of insurance and workers compensation Itemized cost estimate Estimated project schedule Spec sheet for proposed model Potential floor plan NRDC welcomes separate proposals from home retailers and site contractors. If submitting separately, NRDC will coordinate partnerships between selected bidders to ensure full project delivery. One entity must act as the GC. XIII. SUBMISSION INFORMATION Proposal Due Date: Friday, February 27th at 4:00pmSubmit Proposals To: [email protected] Questions may be directed to Hope Carroll at [email protected] or (518) 585-6366. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 10.00% Minority / Women Business Enterprise contracting goals (MWBE) Total MWBE Goals: 20.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 10.00%