Request for Proposal for Professional Services for Community Engagement Forum, Department of Public Safety

The City of Cleveland's Department of Public Safety is seeking a professional services provider to conduct a community engagement forum. The selected provider will be responsible for developing a project plan, securing a venue, handling logistics, providing facilitators, designing an agenda, conducting outreach, creating promotional materials, ensuring accessibility, and providing on-site coordination. The provider will also be responsible for collecting and analyzing data related to the City's crisis and emergency response system. The project has a budget of up to $100,000 and is expected to last no longer than 12 months. Key aspects of the job include: • Developing a detailed project plan and event timeline • Securing and managing an accessible venue for the forum • Handling all event logistics, including registration, equipment, signage, and seating • Providing experienced facilitators skilled in community engagement and discussions on mental health and public safety • Designing a structured, inclusive agenda that encourages open and respectful dialogue among participants • Conducting outreach to community members, advocacy groups, and stakeholders to ensure diverse participation • Creating and distributing promotional and informational materials • Ensuring accessibility and inclusion for all participants • Providing on-site coordination and staff support before, during, and after the event • Collecting, documenting, and summarizing participant feedback and discussion outcomes • Delivering a written report summarizing key themes, insights, and recommendations gathered from the forum