Village of Geneseo – Request for Qualifications NYS DOT TAP Project

Village of Geneseo – Request for Qualifications The Village of Geneseo is soliciting qualifications from qualified engineering firms for assistance with the following tasks: coordination with the Village on a Department of Transportation (DOT) Transportation Alternative Program (TAP) Grant Application components, Environmental Permitting, Easement Acquisition (as needed), Preliminary & Final Design, Bidding, Construction Administration, and Construction Inspection Services to incorporate pedestrian sidewalks along NYS Route 20 in the Village of Geneseo. Project Description The Village of Geneseo plans to apply for a 2025 TAP grant to incorporate pedestrian sidewalks along Route 20A. The Village is working with the County on a TAP grant application to construct sidewalks along the south side of this corridor from Groveland Road east to the Village limits. Proposals are being sought to assist the Village in with the following tasks: 1. Coordination on engineering items needed for the TAP Grant Application 2. Environmental Review and Permitting 3. Easement Acquisition, as needed. 4. Preliminary and Final Design 5. Public Bidding 6. Construction Administration 7. Construction Inspection 8. Assist Village in Completion of all TAP Grant Requirements The selected engineer will assist the Village in preparation and submission of a TAP grant application by the Village. Upon award of TAP funding, the selected engineer will proceed with design, bidding, construction observation, construction administration services. Submittal Content The Statement of Qualifications must be organized in sections containing the following information: • Description of Firm. Describe your firm's legal structure, areas of expertise, length of time in business, number of employees, and other information that would help to characterize the firm. Provide the address of the main office (for legal purposes) and the address of the office that will manage the project. • Experience. Briefly describe other projects executed by your firm that demonstrate relevant experience; however, extensive descriptions of vaguely related projects are discouraged. Also list all public sector clients for whom you have performed similar work in the past five years. For each project mentioned, include the name, address and phone number of a person who can be contacted regarding your performance on the project. • Personnel. Provide a professional resume for the key people proposed to be assigned to the project (including any important sub-consultants), and describe relevant related experience. Describe key personnel's proposed roles and responsibilities on this project. Submittals must identify a proposed project manager, who would be responsible for the day-to-day management of project tasks and would be the primary point of contact with your firm. An organization chart of the project team may be appropriate. • Project Approach. Describe the tasks that must be accomplished to complete the project. Provide a narrative description of how the firm proposes to execute the tasks. Your firm should rely on its expertise and experience with similar projects to demonstrate how it will effectively complete this project. • Project Schedule. Provide a schedule of general project activities indicating the duration of each activity and the total project, including a schedule of Personnel to be assigned to project. The schedule should reflect realistic activity durations. Brochures or other material that may be helpful in evaluating your firm may be included in an appendix of the qualifications package. If partnering with a qualified MWBE firm, please include their applicable information, including resumes for key personnel, into your response. Submittal The submission must be received no later than Monday December 29, 2025 at the Village of Geneseo, 119 Main Street, Geneseo, NY 14454 at 4:00 pm. Please plainly mark the outside of the envelope: QUALIFICATIONS - CONSULTING SERVICES for TAP gRANT. Submissions received after this deadline will not be considered. Selection Process Submissions will be ranked based on qualifications. Firms will be evaluated on the basis of the following factors: • Experience with the Village of Geneseo • Relevant Experience with Similar Projects • Project Team Availability, Qualifications, Staffing and Experience • Management Approach including Timeliness of Project Deliverables and Ability to Communicate with Village Officials and Staff. • Experience with Department of Transportation, (DOT) Transportation Alternative Program (TAP) Grant Funded Projects. The Village will review and rank the proposals using the factors/rating scale listed below. Selection will be based on qualifications. The Village of Geneseo reserves the right to invite any or all consultants for an interview before making a final selection. Such an invitation does not commit the Village of Geneseo to pay any costs incurred in participating in said interview. The evaluation factors are: · Knowledge and familiarity with the Village of Geneseo including understanding of the Village’s infrastructure and approach to capital projects. Maximum Points: 15 · Relevant experience with similar projects. Firms should provide a list and contact information for at least 3 similar projects that they have completed in the last 7 years. Maximum Points: 20 · Project team availability, qualifications, staffing and experience. Having the right team helps deliver a project within budget and on schedule. The Village will give considerable weight to the Firm’s staff including having sufficient staff to complete the project. Weight will be given to the individual qualifications of the project team members who will be assigned to complete a majority of the work identified. Considerations will include the individuals’ qualifications, experience, and location of key personnel. Maximum Points: 25 · Management approach including timeliness of project deliverables and ability to communicate with Village officials. Firms should outline their approach to project management and identify key services that will ensure the timeliness of project deliverables. Maximum Points: 20 · Experience with Department of Transportation, (DOT) Transportation Alternative Program (TAP) Grant Funded Projects. The Firm’s familiarity and experience in successfully satisfying funding agency requirements. Proposers should point out any special requirements that must be completed for funding. Maximum Points: 20 The Village expects to evaluate submissions within seven (7) days of receipt. If interviews are held, they will be scheduled within 1 week of short-list notification. An award is anticipated by January 5, 2026. Equal Opportunity/ Affirmative Action Employer All qualified engineers will receive consideration without regard to race, color, religion, creed, sex, age, or national origin. The Village of Geneseo strongly encourages M/WBE firms to submit proposals and may partner with qualified MWBE firms to submit a proposal. Additional Information Questions regarding this RFQ may be directed to: Shawn Forrester Village of Geneseo Clerk Treasurer 119 Main Street Geneseo NY 14454 585-243-1177 ext. 101 [email protected] Business enterprises awarded an identical or substantially similar procurement contract within the past five years: none Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 30.00%