Request for Proposals for Grants Management System

The County of San Mateo’s Department of Housing is seeking a qualified vendor to design, implement, and maintain an end‑to‑end Grants and Asset Management System that will handle federal, state, and local funding streams, underwriting, compliance, and long‑term asset tracking for affordable‑housing programs. • Scope: Full‑cycle software solution – grant application, project tracking, compliance reporting, asset lifecycle management. • Timeline: RFP released Oct 2 2026; pre‑proposal virtual meeting Oct 13 2026 (optional); questions due Oct 16 2026; proposals due Oct 30 2026; interviews (tentative) Dec 1 2026; award expected Dec 15 2026; contract term 7 years with three optional 1‑year extensions. • Mandatory qualifications: ≥5 years experience in grants management for public agencies, legal to do business in CA, not debarred, SAM‑registered. • Evaluation criteria: experience, methodology, staffing plan, fee proposal, references, local‑business preference. • Submission: electronic via OpenGov e‑procurement portal; required registration; specific formatting rules; non‑mandatory pre‑proposal conference via Zoom. • Local Preference: San Mateo County ordinance may give advantage to local businesses/non‑profits. • Contract: Standard County template; Levine Act compliance required for contracts > $200 k.