Work Zone Traffic Control for NYSDOT FDR Drive 34th Street Viaduct project between E25th Street and E42nd Street, Region 11

The New York State Department of Transportation (NYSDOT) is assisting Hardesty & Hanover, LLC (H&H) and Dewberry Engineers Inc. in the selection and retention of a Subcontractor to provide services for Work Zone Traffic Control (WZTC) and access equipment and timber planking removal and reinstallation, for crews that will be performing a Bridge Inspection of the FDR Drive 34th Street Viaduct between E25th Street and E42nd Street in New York County. The selected Subcontractor shall be solely responsible to provide all labor, materials, machinery, tools, and equipment related to WZTC and timber planking removal/reinstallation services on the FDR Drive 34th Street Viaduct mainline and service roads for the Inspection of the FDR Drive 34th Street Viaduct mainline and ramps between E25th Street between E42nd Street. The required work zone traffic control (WZTC) will assist H&H crew personnel or their authorized designee and New York State Department of Transportation, to safely perform the field inspections. All work, equipment and procedures shall meet as a minimum the requirements of the NYSDOT Standard Specifications, MUTCD, regulations, directives, guidelines, policies, procedures, manuals and all applicable laws. Required Experience: As the safety of human lives is at risk, the Subcontractor (and their personnel) shall be thoroughly knowledgeable, trained, and have a minimum of five (5) years of documentable experience in the safe operation and performance of WZTC and any/all types of equipment that shall be used on the project. Additionally, flag persons must have at least six (6) months of documentable experience. All Subcontractors’ personnel assigned to this work shall have the necessary certifications to perform said work and must be able to communicate in a clear and effective manner. All equipment must meet NYSDOT requirements, regulations, directives, guidelines, policies, procedures, manuals and all applicable laws. The Subcontractor shall visit the site as a condition of submitting a bid. On-site safety of the WZTC Subcontractor’s personnel and the work area shall be the responsibility of the WZTC Subcontractor. Interested parties may receive a BID package from: Rasmin Kharva, at 1501 Broadway, New York, NY 10036, by emailing at [email protected], which explains in more detail the nature of the work, requirements and conditions needed to successfully complete this assignment. The duration of this inspection task is anticipated to begin in the 1st week of February 2026 and take approximately four weeks. Most work will be performed during the month of February 2026. Inspections will be performed utilizing a 35’ bucket truck on the FDR Drive mainline and service roads with a shadow vehicle and utilizing a 35’ bucket truck and shadow vehicle as may be necessary for removing and reinstalling the timber planks sitting between girders where necessary for steel bent inspection. Timber planking will need to be re-installed upon completion of the inspection each day/night. Also, full and partial day and nighttime closures are anticipated to complete the work. One contract will be awarded for both day and night work. Should the selected low bidder be unavailable or non-responsive for an assignment within the work area, Hardesty & Hanover, LLC (H&H) and NYSDOT reserves the right to request and assign the required work to the next lowest bidder. Hardesty and Hanover, LLC (H&H) is the subconsultant to Dewberry Engineer’s Inc. under the NYSDOT’s Contract D041258, PIN X071.59. All applicable provisions of H&H subcontract shall apply to the Subcontractor. H&H reserves the right to reject any and all bids, to waive any and all informalities, to invite new bid proposals and to disregard all nonconforming, non-responsive or conditional bids. The following representatives will have the right to manage the site requirements: H&H and NYSDOT personnel. Insurance: Insurance requirements are as follows and shall be in accordance with the specifications in the Bid Documents: Policies of Bodily Injury Liability and Property Damage Liability Insurance; Policies of Automobile and Truck Insurance; Workmen’s Compensation Insurance. Permits – H&H will procure the NYCDOT OCMC Highway and Local Streets temporary lane closure permits. The selected Subcontractor must always adhere to the stipulations in these permits. Bid Documents: Interested firms may obtain a copy of the Bid Package including the Invitation to Bidders, Proposal Form with Bid Sheets, Contract Agreement, and Technical Specifications by contacting the Bid Document Contact listed below. Contact: Rasmin Kharva, Hardesty & Hanover, LLC, 1501 Broadway, New York, NY 10036, e-mail: [email protected]. Deadline: Proposals prepared in conformance with the Bid Documents will be accepted until 12:00 PM (Local Time), January 06, 2026. Bid Letting: Signed proposals either via email or mail must be received by 12:00 PM (local time), on January 06, 2026. Proposals that are mailed shall be mailed (return receipt requested) and delivered in a sealed envelope labeled Proposal for D041258 PIN: X071.59, Work Zone Traffic Control\Equipment Subcontract and also labeled with the name of the bidder in accordance with the Invitation to Bidders Document. Proposals received after the deadline will not be accepted. The Bids will be opened as soon as possible after 12:00 PM on January 6, 2026 and read out loud in the office of Hardesty & Hanover, LLC, 1501 Broadway, New York, NY 10036 by a representative of Hardesty & Hanover, LLC. A Microsoft Teams video conference for bid opening will be scheduled for responding bidders. Attendance of the bid opening meeting by a representative from each of the prospective bidders is encouraged but not mandatory. A representative of NYSDOT may be present. Questions related to bid package or interpretations cannot be provided orally, all must be submitted in writing and sent out by 4:00 PM on January 2, 2026 before the submission of bids. The Award of the Contract will be made to the lowest bidder within 30 calendar days after receipt of Bids, subject to final approval of NYSDOT. The successful bidder will be required to enter a formal subcontract with H&H. Under the requirements of the State Procurement Act all communications regarding advertised projects are to be channeled through the Contract Management Bureau's Designated Contact: Mr. Rasmin Kharva, PE, of H&H. Until a contract is approved, contact with any other NYSDOT, Dewberry or H&H associates or employees concerning this project should not be made unless otherwise directed by the Office of Contract Management. Communications made contrary to this policy and deemed an attempt to influence the outcome, may result in disqualification. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%