BOE Vote by Mail Applications - Nov 2026 General

The Cuyahoga County Board of Elections is seeking a vendor to provide end‑to‑end daily printing, assembly, and mailing of Vote‑by‑Mail (VBM) application packets for the November 2026 General Election. The vendor must receive daily data files (when ≥ 500 requests) from 09/04/2026 to 10/27/2026, print the applications and inserts, assemble them with #9 and #10 envelopes, and deliver completed packets to the USPS Business Mail Entry Unit on the same day. Billing is monthly based on actual quantities, with net‑30 payment terms. The vendor must be located within 50 mi of the Board of Elections. • Daily receipt of voter data files (business days only) with a minimum of 500 requests • Printing of VBM applications (8.5×11, double‑sided) and color inserts (English/Spanish) with variable data and barcodes • Assembly of packets (letter‑folded documents placed in #9 and then #10 window envelopes) • Same‑day delivery of completed packets to the USPS BMEU in Cleveland • Monthly invoicing based on actual printed/mailed quantities; no billable days when no data file is received