(T) Exeter Highway Garage Roof Replacement

Sealed bids will be received by the Town of Exeter, hereinafter referred to as the "Owner," until January 8, 2026 at 10:00 AM at the Town Clerk’s Office, 7411 State Highway 28, Schuyler Lake, NY 13457, at which time said bids will be publicly opened and read aloud for Highway Garage Roof Replacement. There will be a Pre-Bid meeting including a tour of the work area on Tuesday December 16, 2025, beginning at 9:00 AM at the Highway Garage. Highway Garage – Roof Replacement The intention of this project is to replace the entire existing roof system, including shingles, decking, laminated wood arches, gable ends, and venting etc., with a shingled or metal roof with a wood truss system while allowing the Town to continue to use the garage and office space. The Town of Exeter Highway Garage was built during 1962. The walls are 12” concrete block while the roof system is comprised of BILCO laminated wood arches with 2x4 bottom chords with bolted connection joints. The garage sheet-rocked ceiling is secured to 2x4 ceiling joists that are nailed or screwed to the bottom chord of the laminated arches, so as to eliminate the need for any garage columns. The bottom chord of the arch trusses and the 2x4 ceiling joists are supported from the laminated arches by unbraced 1x3 wood strips with vermiculite insulation on top of the sheetrock ceiling. Plywood sheathing and asphalt shingles are nailed directly to the laminated wood arches and provide the weatherproof covering. There is also an additional soffit that extends across the front of the garage and is independently attached to the block wall; this soffit is to be removed and will be replaced by the new roof truss system. The problem with this roof system is that it has racked northerly over the years, due to the absence of cross bracing between the arches. The arches and supports are overstressed at this point and will be replaced by the proposed truss system. It is proposed that the contractor will remove and replace full-width sections of the existing roof system with the proposed new wood truss system, while supporting the existing garage and office ceiling. The contractor is responsible for supporting and maintaining the existing roof system, ceiling and all utilities and appurtenances within the Highway Garage during the work of replacing the existing roof system. Part of the Bid submittal requires that the bidder describe their proposed method of temporary support and maintenance of the existing roof system, ceiling, utilities and appurtenances. Base Bid – Includes all materials, labor, tools, and equipment to replace the existing 6,800 SF asphalt shingle roof in its entirety on the Highway Garage Roof Replacement at the Town of Exeter property, with a Base Bid for a new 50-year, 3-tab asphalt-fiberglass shingle roof system and venting improvements. Work shall include asbestos testing of shingles, blown insulation and ceiling material, removal and proper disposal of all demolition materials into containers provided by the Contractor. The Contractor will properly dispose of all existing roof materials put into the containers and properly dispose of offsite. Alternate No. 1 Bid - Includes all materials, labor, tools, and equipment to replace the existing 6,800 SF shingle roof in its entirety on the Highway Garage Roof Replacement at the Town Highway Garage with a new Standing Seam Metal Roof System and venting improvements in lieu of Asphalt Shingles. The Town Board will award the project to the lowest responsible bidder for the option they choose. Bids will be awarded to the responsible low bidder for the option the Town Board chooses. All work shall be completed within 90 calendar days after the Notice to Proceed and shall be completed in its entirety by July 15, 2026. All bids must be made on the blank form of proposal attached hereto. A bidder may withdraw any proposal submitted prior to the hour set for the closing of the bids provided the request is signed in a manner identical with the proposal being withdrawn. The Owner will be responsible for payment in accordance with the terms of the contract when the work is completed. The Owner is exempt from New York State sales taxes on material, supplies, and equipment to be permanently incorporated in the Work. Tax Exemption No. 14-1700886. Said taxes shall not be included in the Bid. A complete set of Bidding and Contract Documents may be obtained from Lamont Engineers. Digital versions of the Bidding Documents may be requested free of charge; however hard copies of plans and specifications are $50.00 per set plus postage. Prospective bidders who obtain electronic project documents are responsible for contacting Lamont Engineers to register their contact information on the project documents distribution list for the purposes of receiving bidding Addenda and other bidding information. The Town Board of the Town of Exeter reserves the right to waive any informalities or irregularities in the bids received and to reject any or all bids without explanation. References to “Engineer: in this document shall mean Owner or Owner’s Representative. Not necessarily the “Engineer” of record. Please refer all questions to Dan Crandell, P.E., Lamont Engineers, P.C., (518) 234-4028 or the Town Supervisor, Doree Baker, 518-827-7788. November 2025 Town of Exeter Town Board