DNR - Meeting in Northern MN 60 attendees

The State of Minnesota Department of Natural Resources is seeking a contractor to provide single occupancy lodging, meeting space with audio-visual equipment, and catering for breaks and dinner for up to 60 attendees for March 3 and 4, 2026, within Grand Rapids, Aitkin, Deerwood, or Duluth, Minnesota. The contractor must be able to provide the services listed in the attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1. Some key requirements include: • Providing a price schedule for all AV equipment • Meeting room requirements, including internet access and audio-visual equipment • Lodging requirements, including single occupancy rooms and check-in times • Meal and refreshment break requirements, including service style and sample meals • Billing requirements, including itemized master bills and contact person for billing The State reserves the right to inspect the facility and cancel the event without penalty if there are issues with the facility. The contractor must also comply with various laws and regulations, including the Americans with Disabilities Act and the Minnesota Clean Indoor Air Act.