Description
The National Park Service is seeking a vendor to provide support services for the Western Arctic Caribou Herd Working Group's 2026 annual meeting. The meeting will be held in Anchorage, Alaska, from December 9-11, 2026. The vendor will be responsible for arranging travel, lodging, and per diem for approximately 25 authorized travelers, as well as providing conference room facilities, audio-visual equipment, and meeting materials. The vendor must also be able to communicate with participants who speak Northwest Alaska dialects of Iñupiaq, Yupik, and Koyukon Athabascan. The scope of work includes preparing and distributing the meeting agenda, coordinating travel arrangements, and providing a representative to attend the meeting.
• The vendor must participate in the fall organizational meetings and prepare the meeting agenda based on the outcome of those meetings.
• The vendor must coordinate travel arrangements, including airline flights, hotels, and ground transportation, for approximately 25 authorized travelers.
• The vendor must provide a conference room facility that can accommodate 30 people on the first day and 100 people on the remaining two days.
• The vendor must provide audio-visual equipment, including a digital projector, projection screen, microphones, and audio speakers.
• The vendor must provide morning and afternoon snack services for up to 30 people on the first day and 45 people on the second and third days.