RFP for Email Append Software

Weber State University is seeking proposals for an Email Append Software solution that will ingest large constituent data files, enrich them with current email addresses, and perform data‑hygiene validation. The contractor must securely process up to 200,000 records (potentially scaling to 500,000), return the file with appended email fields, confidence scores, and suppression flags, and delete all university data after project completion. The effort includes compliance with FERPA, GDPR, CCPA/CPRA, and Utah‑specific security requirements (HECVAT, VPAT, cyber‑liability insurance). The contract is initially for one year, renewable up to four additional years, with a rapid turnaround of 5‑10 business days for each data batch. • Process ~200k records (initial) and up to 500k in future batches. • Provide primary and secondary email addresses, match‑confidence scores, and validation flags. • Secure file transfer, data‑privacy safeguards, and permanent data‑deletion certification. • Meet HECVAT, VPAT, and cyber‑liability insurance requirements; comply with FERPA, GDPR, CCPA/CPRA. • Deliver processed files within 5‑10 business days; contract term 1 year (renewable up to 5 years).