FY 26 USAFA Herbarium Digitization Project

The United States Air Force Academy (USAFA) is seeking information from potential contractors for a herbarium digitization project. The project involves digitizing approximately 1,800-2,400 herbarium specimens, creating high-quality digital surrogates paired with structured, searchable metadata. The contractor must provide a complete, end-to-end digitization solution, including collection handling and preparation, digitization equipment and image quality, digitization process and workflow, metadata and data transcription, facility and security, and quality control. • The contractor must have experience in photography and archival handling. • The contractor must be able to provide a team of digitization technicians with demonstrated experience in photography and archival handling. • The contractor must be able to maintain a dedicated, secure digitization studio for the duration of the project. • The contractor must be able to provide a climate-controlled working and storage environment maintained at approximately 70°F and 50% relative humidity. • The contractor must possess a general liability insurance policy that covers any risk to the collection while in the vendor's care. • The contractor must guarantee the security of project data through a recognized information security certification, such as ISO/IEC 27001.