Description
The Alabama Department of Public Health seeks a qualified vendor to digitize its extensive micro‑fiche archive of health records. The contractor will collect approximately 250,000 jacketed micro‑fiche cards (roughly 15 million images), scan every frame in grayscale, apply OCR where feasible, and deliver searchable PDF files on encrypted USB drives at a minimum rate of 10,000 images per week. The work is performed off‑site, must meet a 99.995 % accuracy threshold for imaging and indexing (first name, last name, DOB), and the prime vendor must hold HiTrust CSF certification and be registered with the Alabama Secretary of State. No post‑project storage or destruction services are required, and data delivery is limited to weekly USB shipments only.
• Scan ~250 k micro‑fiche cards (~15 M images) in grayscale, 200‑300 dpi, with ≥ 99.995 % OCR/indexing accuracy.
• Deliver searchable PDFs on encrypted USB drives weekly (≥ 10 k images/week); no electronic transmission allowed.
• Vendor must handle logistics (pickup from ADPH, transport to off‑site facility) and be HiTrust CSF certified, E‑Verify compliant, and fully registered in Alabama.
• Fixed‑price, lowest‑cost award; pricing submitted per image; contract term 12 months with up to four optional 12‑month extensions.