Topsoil & Mulch Materials - HWY

This Invitation for Bid (IFB) seeks qualified vendors to supply, screen, store, stockpile, and deliver topsoil and mulch materials for highway and county property maintenance throughout Ontario County, New York. The contract term runs from January 1 2027 to December 31 2027, with an option to renew for up to two additional 12‑month periods. Bids must be submitted in hard‑copy form by 11:00 a.m. on October 21 2026; electronic submissions are not accepted. The award will be made to the lowest responsive and responsible bidder(s). Vendors must provide full insurance, prevailing‑wage compliance, and various certifications. Delivery must cover four geographic zones within the county, with pricing based on tonnage or cubic yard volume. • Supply of topsoil meeting NYSDOT §713‑01 specifications and mulch meeting NYSDOT §713‑05 specifications. • Delivery and placement (including stone‑slinger placement for topsoil) to any location within four defined zones. • Pricing to include base unit price, delivery, and placement costs; no minimum or maximum quantity guaranteed. • Mandatory bid documents: bid form, schedule, acknowledgments, non‑collusion affidavit, sexual‑harassment statement, insurance certificates, NYS DOL certification, etc. • Contract value expected to exceed $250,000, triggering prevailing‑wage and OSHA‑10 requirements. • Payment within 30 days of invoice acceptance; contract term of one calendar year with possible two‑year renewals.