Bituminous Concrete (Asphalt) FY26-27

The City of Providence, Rhode Island, is issuing a Request for Proposals (RFP) for the procurement of Bituminous Concrete (Asphalt) for the fiscal year 2026-2027. The RFP document outlines the requirements, specifications, and submission guidelines for bidders. Here is a summary of the key points: **RFP Details** * Item Description: Bituminous Concrete (Asphalt) * Procurement/MinuteTraq #: 53676 * Date to be opened: July 13, 2026 * Issuing Department: Department of Public Works **Submission Guidelines** * Bidders must submit 2 copies of their bid in sealed envelopes or packages labeled with the captioned Item Description and the City Department. * Bids must include all required documents, including Bid Forms 1-4, and forms from the Minority and Women Business Enterprise Program (if applicable). * Bidders must submit their bids to the Department of the City Clerk, Room 311, City Hall, 25 Dorrance Street, Providence, RI 02903. **Bid Requirements** * Bidders must meet the attached specifications, and any exceptions or modifications must be noted and fully explained. * Bids must be signed in ink, and all blanks on the bid form should be completed. * The price or prices proposed should be stated both in writing and in figures. * Bids should be totaled so that the final cost is clearly stated (unless submitting a unit price bid). **Evaluation Criteria** * The Board of Contract and Supply will make the award to the lowest qualified and responsible bidder. * In determining the lowest responsible bidder, cash discounts based on preferable payment terms will not be considered. * The City reserves the right to reject any and all bids. **Pre-Submission Conference** * A bidder webinar is scheduled for June 24, 2026, at 10:00 AM to help contractors, subcontractors, and vendors improve their proposal success rates and understand procurement processes. **Deadline** * Questions are due by July 2, 2026, at 4:00 PM. * Bids are due by July 13, 2026, at 2:15 PM. **Additional Information** * The City of Providence is exempt from the payment of Federal Excise Taxes and Rhode Island Sales Tax, so prices quoted should not include these taxes. * A certificate of insurance will normally be required of a successful vendor. * The contractor will not be permitted to assign or underlet the contract, or assign either legally or equitably any monies or any claim thereto without the previous written consent of the City Purchasing Director.