Grants Management System

The Tennessee Emergency Management Authority (TEMA) seeks vendor input on a comprehensive Grants Management System (GMS) to support state‑funded disaster‑aid programs throughout the full grant lifecycle. The RFI is purely informational; responses will help shape a future solicitation. Vendors must describe their experience, system configurability, template automation, payment integration, security, validation, accessibility, reporting, electronic signatures, user‑management, implementation methodology, training, and ongoing disaster‑response support. No budget or mandatory technical specifications are disclosed at this stage, but the system must be scalable for high‑volume disaster surges (up to ~10 k applicants) and comply with U.S. data‑residency and security standards. • Core functional areas: application intake, review workflow, award/payment tracking, reporting, and close‑out. • Required capabilities: configurable templates, role‑based access, audit trails, electronic signatures, and integration with Tennessee Edison payment system. • Security baseline: U.S. data residency, MFA, encryption at rest/in‑flight, RBAC, breach‑notification, and accepted certifications (FedRAMP, NIST 800‑53, SOC 2 Type II, ISO 27001, etc.). • Expected timeline: RFI response due Sept 30 2026; potential demonstrations Nov 9‑23 2026; target “operational by spring 2027” (planning objective).