2701-CSC - Copier Maintenance & Supplies

The City of Columbus, Civil Service Commission, is seeking a vendor to provide maintenance services for their Konica Minolta BizHub 558E printer/scanner/copier system. The selected vendor will be responsible for providing maintenance and supplies for the system, with a fixed cost per print/copy for a total of 12 months from the date of execution. The cost per print/copy should include all associated costs, except for paper and staples. The City is looking for a vendor that can guarantee a response time of one business hour for confirmation calls and four business hours for on-site technician visits. Some key points to consider: * The estimated quantity/volume is approximately 3,500 copies/prints per month per unit. * The City makes no guarantees regarding the estimated volume. * The vendor must provide genuine manufacturer-approved parts. * The City shall not sign maintenance agreements and will instead establish a purchase order to enable payments. * The Purchase Order will represent a maximum obligation for the City of Columbus over a particular time period.