2025-2026 NEW YORK STATE COMPANION ANIMAL CAPITAL PROJECTS FUND

RFP0388 Statewide Financial System Event ID # CACF8 REQUEST FOR PROPOSALS for the 2025-2026 NEW YORK STATECOMPANION ANIMAL CAPITAL PROJECTS FUND Competitive Grants to Municipal and Incorporated Not-for-ProfitPounds, Shelters Humane Societies, and Rescue FacilitiesRFP Posted INTRODUCTION: Overview: The New York State Department of Agriculture and Markets (Department) invites eligiblemunicipal and incorporated not-for-profit pounds, shelters, humane societies, and rescuefacilities, excluding rescues operating from a residence, to submit proposals for fundingconsideration from the Companion Animal Capital Projects Fund (Program). Grant fundsare available for the costs of capital projects including, but not limited to, construction,renovation, rehabilitation, installation, acquisition or expansion of buildings, equipment orfacilities necessary for the secure containment, health, and adequate care of sheltereddogs and cats. Funding for this RFP is available pursuant to an appropriation in the 2025-2026 statefiscal year Capital Projects budget. Questions and Answers: All questions must be submitted in writing and must be received by 4:00 p.m., December1, 2025. Please submit all written questions to: Name: Ana Colon, LVTAddress: 10B Airline Drive, Albany, NY 12235Email: [email protected] A list of questions, answers to those questions, as well as any changes, additions, ordeletions to the RFP will be posted in the Funding Opportunities section of theDepartment’s website at https://agriculture.ny.gov/funding-opportunities. The Departmentwill post Questions and Answers as soon as possible, but in no event later than December5, 2025. All questions and answers shall be incorporated in the RFP as a formaladdendum. Eligible Applicants: Municipal and incorporated not-for-profit pounds, shelters, humane societies, and rescuefacilities, excluding rescues operating from a residence, are eligible applicants. Suchentities must be a pound or shelter for dogs established and maintained pursuant toSection 114 of the New York Agriculture and Markets Law or registered with theDepartment pursuant to Section 408 of the Agriculture and Markets Law. Please note,entities that have been awarded funds during previous Companion Animal CapitalProjects funding opportunities are eligible to apply for an award under this RFP only if thepreviously funded projects are complete at the time of application. All not-for-profit applicants must be pre-qualified in the Statewide Financial System (SFS)at the time the application is submitted for their application to be eligible for review. SeeSection 3 of this RFP for information on how to register and prequalify in SFS. Available Funding: Funding in the amount of $10,000,000 will be available under this RFP. $1,000,000 willbe reserved for projects in underserved municipalities or regions, for such pounds,shelters, humane societies, or rescue facilities excluding rescues operating from aresidence, that are not operated by or under contract with one or more municipalities forthe provision of pound or shelter services but that are registered with the Department andcan demonstrate providing similar pound or shelter services. Grants will be awarded in an amount not less than $20,000 and not more than $500,000. The amounts awarded shall not exceed 90% of the total project cost. Proposal Submission Requirements: Proposals for funding under this RFP must be submitted online through the StatewideFinancial System (SFS) Vendor Portal. PROPOSALS MUST BE SUBMITTED throughthe SFS Vendor Portal by 4:00 p.m. local time on January 30, 2026, to be consideredfor funding. Applicants, and not computers or servers, are responsible for the timelysubmission of proposals. Proposals received after the scheduled date and time will notbe accepted. Faxed, mailed or emailed proposals will not be accepted. PROJECT REQUIREMENTS: Eligible Projects: Only capital projects necessary for the secure containment, health and adequate care ofsheltered dogs and cats are eligible for funding. For purposes of this Program, a projectmay be a distinct portion of a larger overall capital project. For example, if yourorganization is building a new shelter; you may request funding for only a heating andventilation system, with the understanding that this is a portion of a larger capital projectthat you are funding with other resources. In this instance, the total project cost for theProgram would be the cost of the heating and ventilation system. Eligible Costs: Eligible expenses include direct costs related to the:• construction,• renovation,• rehabilitation,• installation,• acquisition, or• expansion of buildings, equipment or facilities. See Appendix 1 of this RFP for further guidance on eligible costs. Match Requirements: Applicants will need to provide a minimum of 10% of the total project costs. Matchingfunds must be in the form of cash and applied to cost categories listed in Section 2.2.Applicants must provide proof of matching funds at the time of application submission.See Appendix 2 of this RFP for further guidance on the proper calculation of matchingfunds. Project Duration: The project must have the capability of being completed and invoiced within three yearsof the contract start date.PROPOSAL SUBMISSION - SFS: Accessing the SFS Vendor Portal: Interested applicants must be registered in SFS and have access to the GrantsManagement System to apply for this grant. If you have access to login to the SFS VendorPortal and are interested in applying for this Grant Opportunity you can search for thisGrant Opportunity in SFS using the Event ID: CACF8 click the Log into SFS and Applyfor Grant button to access the SFS Vendor portal. If you do not have access to the SFSVendor Portal, but your organization is already established within the SFS Vendor portal,an SFS Delegated Administrator has been authorized within your organization to provideuser login credentials, unlock accounts, or reset passwords. Please reach out to yourSFS Delegated Administrator directly. SFS Registration: If your organization is new to the SFS Vendor portal, does not have a login, and wouldlike to establish an account for the purposes of applying for this Grant Opportunity anddoing business with the State of New York please read the instructions found here:https://grantsmanagement.ny.gov/register-your-organization-sfs. NOTE: New York State Grants Management reserves 5-10 business days from thereceipt of complete materials to process a registration request. Due to the length of timethis process could take to complete, it is advised that new registrants send in theirregistration form as soon as possible. Failure to register early enough may preventpotential applicants from being able to complete a grant application on time.Organizations are notified by email once registration is complete. Pre-Qualification in SFS: All not-for-profit organizations that intend to submit a proposal in response to this RFPmust be prequalified by the date and time applications are due. Your proposal will berejected and not considered for funding under this RFP if your organization is notprequalified in SFS by the date and time applications are due. To prequalify, a not-for-profit organization must first register with SFS and complete anonline Prequalification Application. This includes answering basic questions regarding theorganization and uploading key organizational documents. Note: Once prequalified, it is the responsibility of the organization to maintain itsprequalification. Three essential financial documents of a not-for-profit organization – theIRS990, Financial Statement, and Charities Bureau filing – expire on an annual basis. Anot-for-profit organization must upload current versions of these documents and submitan updated prequalification application for review and approval each year to maintain itsprequalification status. Not-for-profit organizations are provided a full 10.5 months fromthe end of their fiscal year to provide a current IRS990 or Financial Statement without theinterim requirement of uploading extension requests. For more information regarding theprequalification process, please view the Prequalification Manual for Grantees. Note: New York State reserves 5-10 business days from the receipt of completePrequalification Applications to conduct its review. If supplementary information orupdates are required, review times will be longer. Due to the length of time this processcould take to complete, it is advised that not-for-profit organizations prequalify as soon aspossible. Failure to successfully complete the prequalification process early enough mayresult in a grant application being disqualified. RFP Posted November 4, 2025Questions Due December 1, 2025Final Answers Posted December 5, 2025Proposals Due January 30, 2026, 4:00 p.m.Tentative Award Date March 3, 2026Tentative Contract Start Date July 1, 2026 Business enterprises awarded an identical or substantially similar procurement contract within the past five years: C02450GM City of Oswego C02451GM Columbia Greene Humane Society C02452GM Humane Society of Rome C02453GM Jefferson County C02454GM Massena Humane Society C02455GM Middletown Humane Society C02456GM Saratoga County C02457GM Town of Bangor C02458GM Town of Cheektowaga C02459GM Town of Henrietta C02460GM Town of Olean C02461GM Ulster County SPCA C02462GM Town of Woodbury C02463GM Genesee County C02464GM Montgomery County SPCA C02465GM Dutchess County SPCA C02466GM SPCA of Cattaraugus County C02467GM Town of Huntington C02468GM City of Long Beach C02469GM Susquehana SPCA C02470GM SPCA of Westchester C02471GM Humane Society of Schuyler C02472GM Town of Verona C02473GM Town of Babylon C02474GM Oswego County Humane Society C02475GM Patricia LeDew Foundation C02476GM PAWS Crossed Animal Rescue C02477GM Humane Society of CNY C02478GM North Shore Animal League C02479GM Empire Animal Rescue Society T02480GM Pet Connection Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00%