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Illinois DOT - Transportation·Illinois

Re-Bid 2027 DBE Today's Challenge, Tomorrow's Reward Conference - IFB

Closes 10/26/2026$500k – $2MInvitation for Bid
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Description

The State of Illinois IDOT Office of Business and Workforce Diversity (OBWD) is seeking a prime vendor to host the 2027 “Today’s Challenge, Tomorrow’s Reward” Disadvantaged Business Enterprise (DBE) conference. The contract requires provision of a venue capable of accommodating a 500‑plus attendee main session, six breakout rooms, exhibitor space, registration area, and all associated audio‑visual, internet, and staffing services. The vendor must also provide full food‑and‑beverage services—including continental breakfasts, plated lunches, networking appetizers, and break refreshments—for two consecutive conference days, as well as overnight suite accommodations for the conference facilitator. No subcontractors are permitted; the prime must perform all work directly. The contract term is ten months from execution, with standard Illinois procurement terms and insurance requirements.

Attached files

Contact

Aaron Beard(Info Contact)

[email protected]

Key dates

Opened
10/6/2026
Closes
10/26/2026
Duration
10 months

Last updated

Details

Type
Invitation for Bid
Industry
Event Services
NAICS
561920
Solicitation №
27-494DOT-FINAD-B-54239

Budget estimate

$500,000 – $2,000,000

The solicitation does not disclose a ceiling amount. Based on comparable state‑wide conference contracts covering venue, AV, catering for ~500 attendees over two days, and facilitator lodging, a reasonable estimate ranges from roughly $500,000 for a modest regional hotel venue to $2,000,000 for a premium downtown conference center with full catering. Factors influencing the final amount include venue location (Cook, Will, DuPage, Kane, McHenry, or Lake County), per‑person catering rates, and any additional service fees.

AI estimate from the solicitation

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