RFP #1373 WCS District P-Card Program

Williamson County Schools is seeking a qualified financial institution to design, implement, and manage a district‑wide purchase‑card (P‑Card) program. The vendor will provide credit‑card issuance, online administration, spending controls, reporting, integration with existing accounting systems, training, and ongoing support for all schools in the district. The contract is for an initial one‑year term with the possibility of up to five additional one‑year extensions, for a maximum duration of six years. • Provide a credit‑card purchasing platform with minimum $35,000 per‑school credit limit. • Deliver robust transaction tracking, audit trails, fraud detection, and integration with WCS financial systems. • Supply implementation planning, staff training, a dedicated account manager, and monthly consolidated invoicing with a 20‑day payment grace period. • Proposals limited to 20 pages and must include required affidavits, fee structure, and at least two client references (preferably K‑12/public‑sector).