Description
The U.S. Embassy in Abu Dhabi is seeking an American‑brand, four‑star hotel within 20 km to host its Independence Day celebration on 18 Nov 2026. The venue must provide an indoor ballroom for 500‑1,000 guests, full catering (American finger foods, live cooking stations, beverage service), audio‑visual production, security screening, parking, and complimentary guest rooms for staff. All work must be performed by the hotel except for AV setup, and the contract will be awarded on a firm‑fixed‑price basis. Proposals are due 10 Sep 2026; questions must be submitted by 3 Sep 2026.
• Event date: 18 Nov 2026, 19:00‑22:00 (plus setup day and teardown until 02:00 AM)
• Minimum venue: 4‑star American hotel, indoor ballroom 500‑1,000 sqm, within 20 km of the Embassy
• Guest count: 500 guaranteed, up to 1,000 (option for 1,001‑2,000)
• Catering: American finger foods, two live cooking stations, 4 bartenders, 80 cocktail tables, allergen labeling, no corkage fees
• AV: LED screens, sound system, lighting, engineers, microphones, wireless presentation equipment
• Security: magnetometers, X‑ray, staff screening, dedicated security personnel, coordination with Embassy police
• Parking: valet for ~100 VIPs, ≥400 guest vehicles, 200 reserved Embassy spaces, golf‑cart transport, ambulance space
• Additional: Majlis VIP area, two breakout rooms, stage for 10‑12 musicians, complimentary 4 guest rooms for staff, storage area, décor with U.S. flags and red‑white‑blue floral arrangements.