Franklin County Schools-2026 Copier Contract RFP

The Franklin County Schools is seeking a vendor to provide copier and printer management services for a period of 60 months. The selected vendor will be responsible for providing new, unused multi-functional devices with copy, print, scan, and fax capabilities at all locations identified in the attachment. The vendor must also provide a cloud-based device management and reporting console, enabling the school to monitor, regulate, and report all copy, print, and scan activity across all deployed devices. The proposal must include all requested services for all Franklin County School locations, and the vendor must provide full maintenance and service support to the satisfaction of the school. • The contract will commence on July 1, 2026, and the installation of equipment must be completed within 30 days of contract award. • The vendor will provide training for the "key operator" and other departmental personnel after installation at no additional cost. • The school reserves the right to reject any or all proposals and to terminate the contract if the vendor fails to meet the terms and provisions of the agreement. • The vendor must provide a current balance sheet or operating statement and must have easy access to the contract at all times during normal business hours. • The school will compensate the awarded vendor on a per copy/print basis, and the vendor must not increase this rate for the duration of the agreement.