RFP-2026-100100-1211 Document Shredding Services

Henry County Schools is seeking proposals from qualified and experienced vendors to provide reliable, secure, and cost-effective document shredding services for all district locations, including schools, administrative offices, and support facilities. The selected vendor will be responsible for providing secure collection containers, shredding documents using a cross-cut or micro-cut method, and disposing of materials in an environmentally responsible manner. The vendor must also provide a secure online portal for tracking and reporting services, as well as maintain strict chain-of-custody documentation. Key requirements include: providing secure collection containers, shredding documents on-site or off-site, responding to requests for additional containers or services within five business days, and hosting at least one annual district-wide purging event. The contract term is for one year, with four optional one-year renewal terms. Some key points to consider are: • The vendor must be properly licensed and insured to perform the services. • The vendor must comply with all applicable federal and state regulations, including FERPA, HIPAA, and state records retention/privacy laws. • The vendor must provide a secure online portal for tracking and reporting services. • The vendor must maintain strict chain-of-custody documentation. • The vendor must provide responsive customer service for scheduling, invoicing, and issue resolution.