Description
Overview: Consultants will work with the client to gain an understanding of their priorities, processes and challenges related to data.
Hold regular virtual meetings with the client point of contact.
Provide quarterly reports on activities related to the service.
Conduct Executive Sponsor preparatory phone conversation with the Client to finalize service delivery including:
Introductions
Review working sessions and deliverables.
Define project success.
Outline priorities for the institutional research services.
Perform cursory current state review of existing documentation concerning institutional research practices.
Document intended service success.
Recommendations from cursory review of documentation for institutional research.
Collaborate with IT to support the development of data visualizations (currently Power BI).
Collaborate with IT to review and troubleshoot SQL code for Argos and Banner reports.
Develop and refine the institutional data governance framework and data strategy.
Attend training opportunities to support federal, state, and other statutory reporting (SIRIS FAUG meetings, MSCHE workshops, SUNY trainings, AIRPO, etc.).
Support onboarding and transition of new IR staff and facilitate knowledge transfer and continuity.
Data Governance Framework
Data Governance Strategy
Reporting
Specific activities include the dissemination of institutional data and information through data gathering and analysis by submission ready data reports to be delivered to the key holder for IPEDS submission.
Identifying and collecting correct data elements to use in federal, state, and other statutory reporting.
Preparing reports in the required formats.
Identify and collect data elements for federal, state, and other statutory reporting.
Prepare reports in the required format via SUNY DTS, IPEDS portal, and other reporting systems.
Provide enrollment projections and re-projections, including multi-tier modeling (high/mid/low) and logic updates based on SUNY reporting changes.
Respond to ad-hoc data requests from institutional stakeholders.
Service Assumptions
Per the high-level tasks and deliverables defined within the table; and
Sessions will be delivered remotely;
Client Responsibilities
Identify schedules for executives, stakeholders, and working members for training and submission sessions
Submit federal IPEDS data (institution is the key holder).
Provide copies of reference documents
Provide access to systems containing any reporting data
Provide facilities and logistics as needed
Participate in training for submission of data reports
Out of Scope
Includes but not limited to any services not described herein.
***Bid submissions is acceptance to SUNY Terms & Conditions of Exhibit A, Exhibit A-1 and Exhibit B.*
Procurement Calendar:
NYSCR Advertisement Published: Thursday 11/172025Bidders’ Questions Due By: Thursday 11/20/2025, 5pmCollege Responses Due By: Thursday 11/26/2025Bids Due By: Tuesday 12/09/2025 2PM EST
Business enterprises awarded an identical or substantially similar procurement contract within the past five years:
n/a
Service-Disabled Veteran-Owned Business (SDVOB)
SDVOB Goal: 0.00%
Minority / Women Business Enterprise contracting goals (MWBE)
MBE Goal: 0.00%
WBE Goal: 0.00%
Disadvantaged Business Enterprise contracting goals (DBE)
DBE Goal: 0.00%
Attached files
The solicitation documents live at the source — open the bid source above to download them.