Bid #2545 SERVICE UTILITY BODY

The City of Alexandria is soliciting bids for the purchase of a minimum of one (1) Service Utility Body for use by the City's Motor Department. The bid proposal, #2545, outlines the requirements and specifications for the Service Utility Body, which must be new, unused, and of current model year manufacture. Key details: 1. **Bid Submission**: Bids can be submitted in person, by mail, or electronically through Central Bidding. 2. **Bid Deadline**: Bids must be received by 10:00 AM CST on Tuesday, December 2, 2025. 3. **Mandatory Pre-Bid Conference**: A pre-bid conference will be held on November 19, 2025, at 10:00 AM, and all vendors wishing to submit bids must attend. 4. **Bid Requirements**: Bids must include all pages intact, with all specification response columns filled in. Incomplete or missing pages may result in the bid being rejected. 5. **Bond Requirements**: A bid bond or check is not specified, but a performance bond may be required if the bid is accepted. 6. **Delivery**: The Service Utility Body must be delivered to the City of Alexandria Motor Pool. 7. **Payment Terms**: The City of Alexandria shall schedule payment within 30 days after due and proper delivery accompanied by an invoice. The bid document also outlines general conditions for bidders, including: 1. **Bid Rejection**: The City of Alexandria reserves the right to reject any and all bids or parts of bids. 2. **Contract Terms**: The terms of the contract shall be binding upon all parties involved until goods and supplies are delivered, services have been rendered, and/or work has been completed and accepted. 3. **Termination**: The contract may be terminated under certain conditions, including mutual agreement, failure to comply with contract terms, or satisfactory completion of services and obligations. 4. **In-State Preferences**: In-state preferences do not apply to procurements involving federal funds. 5. **Minority and Disadvantaged Business Enterprise Participation**: Participation by minority and/or disadvantaged business enterprise firms is encouraged under the City's AFEAT Program.