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U.S. Department Of State·District of Columbia

BPA - Handling of diplomatic mail

Closes 3/23/2026$100k – $300kRequest for Quotation
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Description

The U.S. Embassy to Belgium is seeking a company to handle diplomatic mail. The selected company will be responsible for inbound and outbound mail services, including delivery, pickup, and storage. The company must provide indicative pricing information and register on the System for Award Management (SAM) website if they do not already have an account. The opportunity is for a Blanket Purchase Agreement (BPA), which is an overarching agreement that allows individuals named on the agreement to request services. • Inbound services include un-classified pouch delivery, airline arrival charges, formalities, delivery, and warehouse/storage rental. • Outbound services include un-classified pouch pick-up, airfreight, fuel charges, security fee, formalities, and pick-up. • The company must provide unit costs and total costs for each service. • Registration on the SAM website is required for companies doing business with the U.S. Government valued over $40,000.

Attached files

Contact

Andrew Malandrino

[email protected]

Key dates

Opened
3/16/2026
Closes
3/23/2026
Duration
4 years

Last updated

Details

Type
Request for Quotation
Industry
Logistics and Supply Chain
NAICS
491
Solicitation №
19BE2026Q0046

Budget estimate

$100,000 – $300,000

The budget for this opportunity is difficult to estimate without more information on the volume of mail services required. However, based on the services listed, it appears that the company will be responsible for handling a significant amount of mail. Assuming an average cost per unit of $10 for inbound services and $20 for outbound services, and considering the frequencies listed (6 for inbound and 500 for outbound), the total cost per month could be around $6,000 for inbound services (6 * $10 * 10) and $10,000 for outbound services (500 * $20 * 0.1). This would put the total monthly cost at around $16,000. For a yearly contract, the total budget could be around $192,000. However, this is a rough estimate and the actual budget could be higher or lower depending on the actual volume of services required.

AI estimate from the solicitation

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