34.5 KV Pad Mounted Cast Coil Olsun Transformers

1.1 SCOPE The University at Buffalo (“University”) is issuing this Invitation for Bid (“IFB”) for the purchase of three (3) 34.5 KV Pad Mounted Cast Coil Olsun Transformers (the “Transformers”), from a reputable company (“Contractor”) in accordance with the specifications herein. It is the University’s expectation that the Contractor will deliver an attractive package for pricing to allow the University to establish a primary source for the Transformers, including managing logistics of their delivery, and providing excellent customer service to the University. Please prepare and submit a fixed unit price for the line item listed under “Product Line Items” within the “Items” section of IFB # 25AXB0140 in the ShopBlue eProcurement (Jaggaer) System. This will be in accordance with the requirements, terms, and conditions included herein. 1.2 BACKGROUND The University at Buffalo (“University”) is the largest and most comprehensive campus in the 64-campus State University of New York system (“SUNY”). Founded in 1846, the University is a premier research-intensive public university dedicated to academic excellence. The University offers a wide range of academic programs including more than 100 undergraduate degrees, 205 master’s degrees and 94 doctoral and professional degrees. Currently there are more than 260,000 alumni taking leadership roles in communities and businesses throughout the United States, 135,000 in New York State, and in 148 countries around the world. Approximately 30,000 students attend the University. The University is a member in the prestigious Association of American Universities (“AAU”). 1.3 METHOD OF AWARD This IFB is part of a competitive procurement process designed to serve the best interests of the University, State University of New York and the People of the State of New York. It is also designed to provide all bidders with a fair opportunity to have their services considered. The University encourages free and open competition. Whenever possible, terms, specifications, and conditions are designed to accomplish this objective, consistent with the necessity to satisfy the University’s needs. Award under this IFB will be made to the responsive and responsible bidder submitting the lowest total price in accordance with New York State Finance Law §163 and University at Buffalo procurement policy. The University reserves the right to make award within one hundred twenty (120) days after the date of bid opening. Subject to the approvals of the Attorney General and State Comptroller offices, if applicable. During which period, bids shall not be withdrawn unless the bidder specifically states in the bid that acceptance thereof must be made within a shorter specific time. University reserves the right to reject any bid that is non‑responsive, non‑responsible, or does not meet minimum mandatory specifications. University may also reject bids that contain qualifications, exceptions, or conditions. University may consider the following in determining responsibility: a) Financial stability b) Past performance c) Capacity to deliver d) Vendor responsibility (VendRep) status e) Compliance with all IFB requirements Tie bids will be resolved in accordance with New York State Finance Law requirements. 1.4 ORDER OF PRECEDENCE The following documents will be annexed to, and incorporated into, and made part of, the Agreement: 1) Exhibit A, State University of New York Standard Contract Clause 2) Exhibit A-1, State University of New York Affirmative Action Clauses 3) The Agreement, including any attachments and schedules thereto 4) Exhibit B, State University of New York General Contract Terms and Conditions 5) Exhibit C, SUNY’s Invitation for Bid 6) Exhibit D, Successful Offeror’s Proposal In the event of any inconsistency in, or conflict among, the document elements described above, such inconsistency or conflict shall be resolved by giving precedence to the document elements in the order set forth above. 1.5 TERM OF AGREEMENT/CONTRACT TERM The successful bidder will be required to enter into a formal written agreement with the University for a period of one (1) year with the option to renew for an additional one (1) year period pending mutual written agreement of both parties. Award is contingent upon full execution of a contract by the parties and the approval of the State Office of the Attorney General (OAG) and Office of the State Comptroller (OSC), if applicable. 1.6 PRICING AND DELIVERY All proposed pricing must be included under “Product Line Items” within the “Items” section of IFB # 25AXB0140 in the ShopBlue eProcurement (Jaggaer) System to be considered. Any alternative price quote documents provided in response to this solicitation will not be considered. Prices quoted under “Product Line Items” within the “Items” section of IFB # 25AXB0140 in the ShopBlue eProcurement (Jaggaer) System shall remain firm for the full Term of the Agreement, except in the event of price decreases which are permitted and encouraged at any time. Price shall be net, “Free on Board (F.O.B.) Destination”, meaning that there are no additional delivery charges and the title (ownership) does not transfer until the product reaches its destination. This applies to every order delivered to any point within the University, as directed by its Contract Manager(s) or designee. There will be no other charges than those listed under “Product Line Items” within the “Items” section of IFB # 25AXB0140 in the ShopBlue eProcurement (Jaggaer) System. 1.7 LATE BID Any bid received after the time specified in this IFB will be considered a Late Bid. A Late Bid shall not be considered for award unless: (i) no timely bids meeting the requirements of this IFB are received; or (ii) in the case of a multiple award, an insufficient number of timely bids were received to satisfy the multiple award. Upon receipt of a Late Bid, the University will use the ShopBlue (Jaggaer) date and time stamp to document the Late Bid’s arrival. Late Bids that are not considered will be held unopened, unless opened for identification, until after award and then retained with other unsuccessful bids. However, any bid bond or guarantee will be returned. 1.8 SUBMISSION OF QUESTIONS By submitting a proposal, the Bidder agrees that it will neither make any claims for nor assert any right to, damages because of any misunderstandings or lack of information. Questions should be submitted through the University’s eProcurement system, ShopBlue (Jaggaer), Question & Answer Board, no later than 4:00 P.M. EST on Wednesday, May 6, 2026. See “Instructions to Bidders” attachment for details. Written questions and requests for clarification must cite the IFB section, where applicable. Questions received after the deadline may not be answered by the University. A comprehensive list of questions and the official University response will be issued as an Addendum to the IFB. The Addendum will not contain the identities of the bidders submitting the questions; those bidders will remain anonymous to the extent allowed by law. 1.9 PROCUREMENT TIMELINE (TENTATIVE) TIMELINE OF EVENTS Event Date Issuance of Notice Wednesday, April 29, 2026 Deadline for Submission of Questions Wednesday, May 6, 2026 at 4:00 P.M. EST Answers Issued to All Bidders Wednesday, May 13, 2026 Bid Opening Date Wednesday, May 27, 2026 at 2:30 P.M. EST Notice of Award (tentative) Wednesday, June 3, 2026 Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Wesco Distribution, Inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.90% WBE Goal: 14.10% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%