Description
The City of Columbus Municipal Court Clerk is seeking a vendor to lease a brand‑new Ricoh IM 7000 multifunction copier for a three‑year period, providing full maintenance, service response, and a supply of 15,000 staples. The contract is structured as a monthly lease fee plus a fixed cost‑per‑copy (no minimum copy volume) and includes a $1.00 purchase option at lease end. The vendor must install the equipment by June 1 2026, guarantee a 30‑minute confirmation call and a 4‑hour on‑site technician response for service calls, and handle removal of existing copiers if delivery is delayed. Funding will be issued on a year‑by‑year basis via maximum‑obligation purchase orders, with monthly invoicing in arrears.
• Lease term: June 1 2026 – May 31 2029 (36 months) with three annual funding cycles.
• Scope: supply and install one new Ricoh IM 7000, provide unlimited copy service (cost per copy), replace staples, and perform maintenance/repairs per manufacturer specs.
• Service requirements: 30‑minute call‑back, 4‑hour on‑site response; removal of existing equipment if start date not met; removal of leased unit at lease end unless purchase option exercised.