Description
The Maryland Department of Health is seeking a contractor to provide space, equipment, and meals for approximately 125 participants for an in-person meeting on September 25, 2025. The meeting space must be clean, offer free on-premise parking, free wi-fi, adequate restrooms, and at least one lactation room. The facility should be able to provide one large meeting space and at least four smaller breakout rooms, with tables, chairs, and adequate outlets for charging laptops. The contractor must also provide catering services, audio/visual equipment, and in-person support on the day of the event. Key requirements include:
• A conference center with the ability to accommodate approximately 100 participants
• Free parking for approximately 100 participants on the premises
• Free Wi-Fi
• Ability to provide catering service for hot breakfast, mid-morning and late afternoon snacks, and lunch
• Audio/Visual (AV) equipment such as LCD projector, screen, handheld and/or table microphones, etc.
• Conference activities will take place between 7:00 am and 5:00 pm
The contractor must comply with all ADA requirements and ensure the needs of persons with disabilities and other vulnerable populations are met.