Copier RFB

The Boone County Board of Education is seeking a vendor to provide districtwide copier and multifunction printer (MFP) equipment, installation, maintenance, supplies, and related services. The successful bidder will be required to provide all labor, equipment, materials, and services necessary to support the District's copier/MFP needs. The contract term is anticipated to be 5 years, with optional renewal periods subject to Board approval. Key requirements include: lease and/or purchase of copiers and MFPs, delivery, installation, configuration, and removal of existing equipment, ongoing maintenance and repair services, and training for District staff. Vendors must have a minimum of 10 years of experience providing copier/MFP services to K-12 or public-sector entities and provide at least three references from similar clients. • The District is looking for a vendor that can provide a comprehensive solution that meets or exceeds the minimum specifications outlined in the RFP. • The vendor must be able to integrate with the District's existing Papercut solution and provide secure printing features and energy-efficient models. • The vendor must also be able to provide guaranteed response time, preventative maintenance, and on-call service at no additional cost. • The District reserves the right to reject any or all bids and to waive minor informalities.