Description
The Department of Veterans Affairs seeks a contractor to provide weekly refrigerated transportation of cook‑chill food from Hampton VAMC to eight VA medical facilities in Virginia and North Carolina. The contractor must supply two 35‑40’ refrigerated trailers, licensed drivers, temperature‑monitoring equipment, and handle palletized loads, with strict delivery windows and temperature controls (28‑32°F). The base period is one year (Oct 1 2026 – Sep 30 2027) with four optional one‑year extensions. Performance includes on‑time delivery, return of empty pallets within 14 working days, and compliance with USDA food‑safety standards. Invoicing is monthly via VA e‑Invoicing.
• Weekly pickup at Hampton VAMC, one delivery per site (8 sites) within three working days.
• Provide two refrigerated trailers (35‑40’, roll‑up doors, temperature data‑loggers, remote alerts).
• Maintain temperature 28‑32°F; penalties for deviations.
• Deliveries scheduled Mon‑Wed with specific time windows.
• Return empty pallets/bins within 14 working days (non‑refrigerated transport allowed).
• Contractor must furnish electric pallet jacks, maintain sanitation, and provide licensed drivers.
• Base period 1 yr + up to 4 yr options; total potential contract length 5 years.