RFQ033206 - Preformed Thermoplastics UTC

The City of Columbus is establishing a Universal Term Contract (UTC) to supply high‑skid‑resistant pre‑formed thermoplastic pavement‑marking products (both heat‑applied and cold‑applied) for use on asphalt or concrete surfaces. The contract will run through December 31 2029 and is intended to support a variety of city‑wide road‑maintenance and resurfacing projects. Vendors must demonstrate five‑year experience, provide at least four non‑city references, and submit extensive product documentation (MSDS, warranties, certifications). The city estimates an annual spend of roughly $75,000, with the potential to order up to double that amount. Delivery must occur Monday‑Friday, 07:00‑14:00, and all items must carry a twelve‑month manufacturer warranty. • Supply of pre‑formed thermoplastic markings (heat‑ and cold‑applied) meeting ODOT, MUTCD, ASTM, and AASHTO standards. • Required documentation: five‑year experience outline, four external references, warranty sheet, MSDS, and contract‑compliance certification from the City’s Office of Diversity & Inclusion. • Contract terms: no price escalations for first six months; thereafter up to two increases per year, with a cumulative ceiling of 15 % before the city may cancel. • Delivery window, lead‑time, and packaging requirements specified; bids must be valid ≥180 days.