2026-07-05 Fall Paving Program

The provided text is a Request for Proposal (RFP) document for the City of Huntington's 2026 Paving Program. Here's a summary of the key points: **Project Overview** * The project involves resurfacing various City of Huntington streets, as identified in Appendix A. * The contractor will provide all materials, equipment, labor, and incidentals necessary for the project. **General Construction Notes** * The contractor must follow West Virginia Department of Transportation (WVDOH) Standard Specifications, Supplemental Specifications, and Standard Details. * The contractor is responsible for locating and protecting existing utilities, stormwater piping, culverts, and structures. * The contractor must contact WV811 for field marking of utilities prior to beginning construction. * The contractor is responsible for repairing any damage to existing utilities. **Bidder Requirements** * Bidders must obtain and maintain a current City of Huntington Business License and comply with all applicable city ordinances, permitting requirements, and state laws. * Bidders must provide documentation, including a West Virginia Contractor's License, evidence of prequalification status with WVDOT/DOH, and liability insurance. **Contract and Contract Documents** * The contract includes the Invitation for Bids, Bid Form, Contract Forms, Bid Bond, Performance Bond, Payment Bond, specifications, special provisions, plans, and other supplemental agreements. * The contractor must provide all materials, labor, equipment, tools, transportation, and services necessary to complete the project. **Terms and Conditions** * The contractor must indemnify, defend, and hold the City harmless against any property damage or personal injury claims. * The contractor must carry general liability insurance with a minimum coverage of $1,000,000 per occurrence/claim. * The City will hold a 10% retainage pending final acceptance of the job. * The contractor must guarantee that their work is free from defects for one year after acceptance of the project. **Weather Conditions and Cleanup** * The contractor must protect their work and materials from damage due to inclement weather. * The contractor is responsible for keeping the construction area clean and free of debris. **Time of Completion and Payment** * The project must be substantially complete within three months after the Notice to Proceed is issued. * Payments will be made in arrears upon receipt of a proper invoice. **Dispute Resolution and Governing Law** * Any disputes will be resolved through negotiation, mediation, or litigation in the Circuit Court of Cabell County, West Virginia, or the Federal District Court for the Huntington Division of the Southern District of West Virginia. * The agreement will be governed by the laws of the State of West Virginia. **Other Provisions** * The City is exempt from federal, state, and local taxes and will not pay taxes for the bidder or any other party. * The City will not be responsible for payment of attorney's fees, costs of collection, or court costs. * The agreement may be terminated without penalty if funds are not appropriated or available for the goods or services.