UH Replace North Penthouse Air Handlers- Phase 1

Notice to Bidders and Newspaper Advertisement The State University of New York at Upstate Medical University will receive sealed bids for project number 151295/1571 titled UH Replace North Penthouse Air Handlers – Phase 1 until 2:00 p.m. local time on September 24th, 2026 at Sarah Loguen Center, 2nd floor room number 2005, where such proposals will be publicly opened and read aloud. Delivered to: Mrs. Jeanie Pender Contracts & Campus Purchasing SUNY Upstate Medical University Dr. Sarah Loguen Center, 2nd floor 650 South Salina Street, Room 2050 Syracuse, New York 13202 Where such proposals will be publicly opened and read aloud. Proposals may be hand delivered or mailed to the above location and must be received at such time. Scope of work is to provide all necessary labor, material and equipment for the replacement of air handling units BL-4, BL-5, BL-14 and BL-26 located in the North wing penthouse of University Hospital. Scope of work also includes the addition of a steam to glycol hot water heat exchanger within the North penthouse to serve existing preheat and reheat coils associated with air handling units scheduled to be replaced, as well as future heating loads within the North penthouse that will transition from steam to hot water. The work will be phased to ensure minimal downtime of conditioned air to hospital spaces. All work on this Contract is to be completed within 365 calendar days after the date of Notice to Proceed. Bidding and Contract Documents may be examined free of charge at the campus and at the following locations. SUNY Upstate, Design and Construction, 650 South Salina Street, 2nd floor, Syracuse, NY 13202. Complete sets of Contract Documents for bidding may ONLY be obtained from: Syracuse Blue Print Company on 825 East Genesee Street, Syracuse, New York 13210 (contact number: 315-476-4084 and Fax 315-476-4006). Section 143 of the State Finance Law requires payment of a deposit to receive these documents. Accordingly, a deposit check of $49.99, made payable to SUNY Upstate Medical University, is required. Deposits less than $50.00 are nonrefundable. Deposits will be waived for certified Minority and Women Owned and Service-Disabled Veteran Owned Businesses. A pre-bid conference and project walk-through will be held on September 3rd, 2026 at 2:00 PM with all contractors assembled at 750 E Adams Street Syracuse, NY 13210 Upstate University Hospital main lobby. Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on communications between the University and potential bidders during the procurement process. Failure to adhere to this provision may result in the disqualification under the NYS Procurement Lobbying Act. all questions pertaining to the solicitation shall be made formally to the designated contact in Contracts & Campus Purchasing: Mrs. Jeanie Pender SUNY - Upstate Medical University, 750 East Adams Street, Syracuse, New York 13210, (315) 464-8706 Fax: (315) 464-4679, Ben Obrist and Wendel. Contact made to other staff regarding this procurement may disqualify the firm and affect future procurements with government entities in the State of New York. Please refer to the OGS’ (www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html) for more information on this law. All questions pertaining to the solicitation during the restricted period shall be made formally to each Designated Staff concurrently: Contracting Staff Project Manager Consultant Jeanie Pender Ben Obrist Corey Smith Contracts Administrator Project Manager Project Manager Contracts & Campus Purchasing Design & Construction SUNY Upstate Medical University SUNY Upstate Medical University Wendel 750 East Adams Street 750 East Adams Street 375 Essjay Road Syracuse, NY 13210 Syracuse, NY 13210 Williamsville, NY 14221 Phone: (315)464-8706 Phone: (315)956-1754 Phone: (703)299-8718 Email: [email protected] Email: [email protected] Email: [email protected] Bids must be submitted in duplicate in accordance with the instructions contained in the Information for Bidders. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid. It is the policy of the State of New York and the State University of New York to encourage minority business enterprise participation in this project by contractors, subcontractors and suppliers, and all bidders are expected to cooperate in implementing this policy. The selected contractor must comply with M/WBE goals. State University of New York goals are: 12% MBE and 18% WBE participation of the total contract value. State University of New York also has a goal for the Work Force participation: EEO 10% WBE and EEO 10% MBE of total work force on the project. The State University of New York reserves the right to reject any or all bids. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 12.00% WBE Goal: 18.00%