SOLE SOURCE PROCUREMENT - Sprintax Calculus Software for Tax Withholdings for International Students

Longwood University awarded a sole‑source contract to Sprintax, Inc. for a specialized tax‑compliance software platform that calculates international‑student tax treaty benefits, determines payroll withholding rates, and generates IRS Form 1042‑S. The purchase amount is $3,250, well below the $5,000 threshold that would otherwise require competitive bidding. Sprintax is the exclusive licensor of the product, and the university justified the sole‑source award on the basis that no other vendor can provide an identical solution. The agreement includes per‑student pricing for the 2022 catch‑up year ($31.25) and the 2023 full‑year ($104.17), with a negotiated 70 % discount for the earlier year. • Product: “Sprintax Calculus” tax‑withholding software for international students. • Total contract value: $3,250 (firm‑fixed price). • Procurement type: Sole source under Virginia Public Procurement Act § 2.2‑4303(E). • Vendor: Sprintax, Inc., 415 Lafayette St, Floor 2, New York, NY 10003. • No renewal, performance dates, or award date disclosed; approval signed 2/24/2023.