Description
This contract awards the Cuyahoga County Board of Elections a three‑month, full‑service print‑and‑mail solution for Vote‑By‑Mail (VBM) applications. The vendor must produce and assemble 60,000 VBM packets per month (total ≈ 180,000 packets), including #10 outgoing envelopes, #9 return envelopes, the application forms, and color inserts, all printed on specified paper stocks with variable‑data barcodes. Packets must be sorted by ZIP code and delivered daily to the USPS Business Mail Entry Unit in Cleveland on the same day the daily voter‑data file is received. Unused materials must be returned after any optional extension through December 31 2023. Payment is based on actual quantities; the awarded amount shown is $31,474.80.
• Scope: printing, variable‑data insertion, assembly, and first‑class mailing of VBM packets.
• Volume: ~60 k packets/month (≈ 180 k total) with daily delivery requirements.
• Timeline: work runs June 1 – August 31 2023, with a possible extension to Dec 31 2023.
• Compliance: must adhere to an unbiased‑business‑conduct clause and meet all BOE specifications for paper, ink, and envelope types.