CITY MAIL SERVICES

The City of Edinburg seeks a qualified vendor to provide comprehensive mail services for two municipal departments: the City Secretary’s Department (≈ 90,000 pieces of mail annually) and the Utility Billing Water Department (≈ 30,000 water bills per month). The contract covers receipt, processing, sorting, metering, postage, delivery, bulk mailing, record‑keeping, and secure handling of confidential mail. Vendors must operate locally within the Rio Grande Valley, guarantee same‑day or next‑day mailing for first‑class and bulk items, provide electronic pre‑sorting using USPS‑approved software, and submit monthly, itemized invoices. Fixed pricing is required with no increases except for USPS rate changes or fee reductions. The City will evaluate qualifications, technical approach, reliability, local availability, cost, and past performance. • Volume: ~1.2 million pieces per year (90 k city mail + 30 k water bills × 12) • Required services: mail receipt, sorting, metering, postage, delivery, bulk mailing, reporting, secure handling • Local presence: business location in Edinburg or within 25 mi radius • Performance guarantees: same‑day mailing for first‑class, next‑day for bulk; fixed unit pricing • Submission: electronic via OpenGov portal; deadline 3 pm Nov 3 2026 • Evaluation criteria weighted across qualifications (15‑20 %), technical approach (20 %), reliability (15 %), cost (25 %), references (5 %)