Utility Statement Processing and Mailing Services

The City of Farmington is seeking a qualified firm to provide end‑to‑end utility statement processing, including data handling, three‑color digital printing, folding, inserting, envelope preparation, and nationwide mailing for its electric, water and sanitation customers. The contract is a firm‑fixed‑price, one‑year agreement with the possibility of up to nine automatic one‑year renewals, requiring daily turnaround of approximately 1,281 utility statements and 162 shut‑off notices. • Daily processing of ~1,281 utility statements and 162 shut‑off notifications • Monthly volume: ~46,000 utility statements, 5,000 suppressed pages, 4,869 shut‑off notices • Services include three‑color duplex printing, two‑color printing for disconnect notices, envelope insertion, folding, and postage optimization • Must integrate with City’s Central Square data platform (XLS files via FTP) and the Invoice Cloud API for invoicing • Provide secure data handling, disaster recovery plan, and an online portal for real‑time tracking • Mandatory pre‑proposal virtual conference on 10/21/2026; questions due by 11/12/2026; proposal submission deadline 11/17/2026 • Evaluation based on qualifications (40 pts), methodology (40 pts), and price (20 pts) • Contract value expected to be a firm‑fixed price covering all printing, mailing, and related services for the contract year