Synthetic and Natural Turf Sports Field Systems

This Invitation for Bid (IFB 26N‑0917) seeks qualified vendors to provide synthetic and natural turf sports‑field systems—including material supply, installation, drainage, striping, and ongoing maintenance—for Mohave Educational Services Cooperative’s 480 member public agencies across Arizona. The contract will be awarded on a “lowest responsive and responsible bidder” basis, with an initial one‑year term and up to four one‑year extensions. Vendors must hold an appropriate Arizona Registrar of Contractors license (or submit a materials‑only bid exempt from the license requirement) and provide a $100,000 bid bond plus proof of $2.5 M single‑job bonding capacity. Pricing may be a percent discount off manufacturer price lists, a fixed price, or a combination, and a 1 % administration fee is applied by Mohave. The solicitation includes extensive documentation requirements (insurance certificates, manufacturer authorizations, past‑performance surveys, etc.) and a mandatory pre‑bid conference on September 2, 2026. • Supply of synthetic turf, natural‑grass sod, drainage systems, and field‑marking services (material‑only or with installation). • Optional installation and maintenance services; vendors must demonstrate qualified personnel and regional service facilities. • Contracts are “percent‑discount” or fixed‑price with economic‑price‑adjustment provisions; vendors must submit detailed pricing workbooks. • Mandatory bid bond ($100 k) and bonding capacity ($2.5 M); insurance coverage minimums $2 M general liability plus workers’ comp. • Pre‑bid conference (Sept 2) – optional but recommended; questions due Sept 10; bid submission deadline Sept 17, 2026, 3 pm via OpenGov/Procurenow. • Eligibility limited to vendors serving athletic‑field applications; landscaping‑only products excluded.