2025.09.09. Milford RFP Municipal Accounting and Reporting Draft FINAL

The Town of Milford, NH is seeking a vendor to provide a fully hosted, cloud‑based municipal accounting and reporting system to replace its legacy MUNIS ERP. The solution must cover core financial modules, payroll, HR, budgeting, procurement, asset management, reporting, and must meet stringent security, audit, and integration requirements. The contract is a three‑year fixed‑price agreement with two optional one‑year renewals, and the vendor must also deliver implementation, data conversion, training, and ongoing support. • Cloud‑hosted, web‑enabled ERP with modules for accounting, payroll, HR, budgeting, purchasing, assets, and reporting. • Must support role‑based security, multi‑factor authentication, audit trails, and integration with time‑keeping/attendance systems. • Requires 56 + hours of hands‑on training, two “dry‑run” payrolls, and full implementation services including data migration. • Fixed‑price for years 1‑3; any price increase in renewal years capped at 3 %. • Award expected December 19 2025; contract execution by March 23 2026, commencement April 1 2026.