PHPA 3925: Reproductive Health Conference

The Maryland Department of Health is seeking a vendor to provide space, equipment, and meals for up to 150 participants for an in-person conference. The conference will be held in Spring of 2027 and will include roundtable meetings, presentations, and networking opportunities. The vendor must provide a clean and accessible meeting space with free parking, Wi-Fi, and adequate restrooms. The vendor must also provide catering services, audio/visual equipment, and directional signage. The contract will be awarded to the responsible and responsive bidder whose bid meets the requirements noted in the solicitation document and is the most favorable bid price (lowest cost). Key requirements include: • Providing space, equipment, and meals for up to 150 participants • Meeting space must be clean, offer free on-premises parking, free Wi-Fi, and have adequate restrooms • Catering services must include hot breakfast, mid-morning break, seated buffet luncheon, and afternoon break • Audio/visual equipment must include screens, projectors, tables, speakers, microphones, and podiums • Directional signage must be provided to the meeting space • The vendor must comply with all ADA requirements and provide accessible facilities and services.